Click the Insert tab on the ribbon and select Date & Time button in the Text group. Click on the first line of your document to insert Date & Time.Ĩ. This is the letter or memo you open earlier.ħ. At step 2 select to Use the current document. Click Next: Starting document to move to the next step ( 2)Ħ. Select Letters if it’s not selected by default.ĥ. This action will display The Mail Merge Task Pane on the right.Ĥ. Click Step by Step Mail Merge Wizard from the drop-down menu. Open a Word document (A letter or Memo you want to merge)ģ. It contains information broken into many fields e.g Surname, First Name, Address, occupation etc.ĭata source document and be edited or changed as the situation requires, you can change and delete record to suit a required circumstance.ġ. The unique information in each letter comes from entries in a data source.Ī data source is a document containing all records used in a merged document is created in a table format. If you want to send a letter to your customers simultaneously without having to type or insert each letter with a personalized name and address, you use mail merge to personalize each letter to address each customer by name. You use mail merge when you want to create a set of documents, such as a form letter that is sent to many customers. Mail merge is a feature you can use to combine the main document ( Letter or memo) with a separate list data source(names and addresses) into one document.
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